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- Overview
- Choose and open a template
- Arrange and connect shapes
- Add text to shapes and connectors
- Customize your Visio diagram
- Want more options?
Visio Plan 2 Visio in Microsoft 365 Visio Plan 1 Visio Professional 2021
Visio lets you transform complicated text and tables that are hard to understand into visual diagrams that communicate information at a glance. There are many kinds of Visio diagrams, including organization charts, network diagrams, workflows, and home or office plans. Getting started with Visio can be summarized into three basic steps: using a template, arranging and connecting shapes, and modifying shapes with text.
If you have Visio Plan 2, you have access to both the installed app and the web version of Visio. With Visio Plan 1, you get just the web version of Visio. Not sure which license you have?
You can check what version
if you haven't installed the Visio app yet.
Choose and open a template
Templates include stencils, shapes, and grid measurements to help you get started quickly and easily when making your diagram.
Click here to learn the basics of templates
Start the Visio app or open
If Visio is already open, select
Haven't installed Visio yet? If you have Visio Plan 2, you can download and
install the Visio desktop app
To create your diagram, you drag shapes from the stencil in the
to the canvas and connect them. There are several ways to connect shapes, but the simplest way is with
AutoConnect is available by default when your drawing is based on a template for a type that typically requires connections, like a flowchart. If do not see the AutoConnect arrows when you hover the mouse pointer over a shape, AutoConnect is not active. To activate AutoConnect, click
Click here to learn the basics of Visio shapes
window, select a shape and drag it onto the canvas.
Hold your mouse over one of the arrows and a mini toolbar appears with the top four shapes in the Quick Shapes area.
Now it's time to add details to your diagram by adding text. For more details about working with text, see
Add, edit, move, or rotate text on shapes
Add text to a page
Type your text. When you start typing, Visio switches the selected shape to text editing mode.
Click an empty area of the page, or press
To move text on a shape, go to
Once you've created your Visio diagram, there's more you can do to make it your own:
Apply a theme to a Visio diagram
Add a background to a Visio diagram
Apply a border or title to a Visio diagram
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Flowcharts. Bring your ideas to life with powerful Visio flowchart creator features. Use basic shapes, stencils, and templates to turn information into effective workflows and processes. Basic network diagrams.
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The ultimate tool for diagramming. Create easy-to-understand visuals with confidence. Choose from dozens of premade templates, starter diagrams, and stencils available in the Visio desktop and web app. Flowcharts. Bring your ideas to life with Visio’s powerful flowchart features.